Privacy Policy

Last updated: September 1, 2026 · Applies to the SpinDex AI mobile application (also branded “Spindex”; “SpinDex AI”, “we”, “our”, “us”), published by Generalsoft.

This Privacy Policy explains what information SpinDex AI collects, how we use it, and the choices you have. By using SpinDex AI, you agree to the practices described here. If you do not agree, please do not use the app.

1. Information we collect

1.1 Information you provide

• Email address — used for optional account registration and verification.
• Task content — titles, categories, colors, priorities, due dates, and completion status.
• Memory notes — text you save using the “remember…” prefix.
• Attachments — photos, images, PDFs, and audio recordings you attach to tasks.
• Voice input — speech audio used to transcribe task titles.
• Feedback — messages, categories, ratings, and email you submit through support or feedback.

1.2 Information collected automatically

• Installation ID — a random local identifier (UUID) used to recognize your installation.
• Device & diagnostics — operating system, device form factor, app version, and timestamps (startup telemetry).
• Usage data — cloud sync activity and error/health information needed to operate the service.

1.3 Optional device permissions

SpinDex AI only accesses the following with your permission, and only when a feature requires it:

• Camera & Photos — to capture and attach images, and to detect receipts.
• Microphone & Speech Recognition — for voice dictation and meeting/audio transcription.
• Location — to add locations to meeting titles and suggest relevant task categories.
• Contacts — to look up, create, and update people referenced in your tasks.
• Calendar — to read and schedule meetings and reminders.
• Bluetooth (Android) — for audio devices and nearby connectivity.

You can revoke any permission at any time in your device settings.

2. How we use your information

• Provide, operate, and improve the task management features of SpinDex AI.
• Sync your tasks and settings across devices via cloud sync.
• Process tasks with your chosen AI service (local Ollama or a server you configure).
• Send verification emails and respond to support or feedback requests.
• Detect receipts in photos so you can turn them into expenses.
• Maintain security, diagnose issues, and prevent abuse.

3. How information is stored and shared

Task data is stored locally on your device by default. When cloud sync is enabled, tasks and settings are stored with our cloud provider. We do not sell your personal information.

We rely on the following service providers to operate SpinDex AI:

Service	Purpose
Google Firebase (Firestore & Auth)	Cloud storage and sync, and anonymous/account authentication.
generalsoft.ai backend API	Email verification, feedback, support, and email delivery.
Your local AI server (Ollama / llama.cpp)	On-premises AI processing. Task context is sent to a server you control.

These providers receive only the information needed to perform their function and are contractually required to protect it. We may also disclose information where required by law or to protect the rights and safety of users.

4. AI processing

SpinDex AI can process tasks with an AI model. By default this runs on a local server you configure (e.g., Ollama), so task context does not leave your network. If you configure a remote server, that server will receive the task details, relevant memories, and current task list needed to generate a response. Please review the privacy practices of any server you connect.

5. Data retention

We retain your information only as long as necessary to provide the service and for legitimate business or legal purposes. Data stored locally remains on your device until you delete it or uninstall the app. Cloud-synced data is removed when you delete the corresponding tasks or request deletion (see below).

6. Your rights and choices

• Access & correction — edit or delete tasks and memories directly in the app.
• Revoke permissions — disable camera, microphone, location, contacts, or calendar access in device settings.
• Delete your data — remove tasks in-app, clear app data, or request full deletion (see our Data Deletion page).
• Opt out of optional features — decline optional permissions; cloud sync and AI are optional.

7. Children’s privacy

SpinDex AI is a general productivity app and is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we will delete it.

8. Security

We use industry-standard safeguards, including HTTPS/TLS encryption for network traffic and token-based authentication, to protect your information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. International data transfers

SpinDex AI is operated from our servers and service providers that may be located outside your country. By using SpinDex AI, you consent to the transfer of your information to those locations, where it will be handled as described in this policy.

10. Changes to this policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the “Last updated” date and, where appropriate, by posting a notice within the app. Continued use after changes take effect constitutes acceptance.

11. Contact us